Job Details

MISSION STATEMENT: The Administrative Assistant performs support functions for the Head Start/Early Head Start Administrative Office. The Administrative Assistant is responsible for providing reception, publications, data entry, word processing, and general office organizational support that reinforces the mission and goals of CSI Head Start within the assigned service area. Strong communication, interpersonal, organizational, customer service, technology, and computer software (Microsoft Office) skills are essential.

TYPICAL DUTIES AND RESPONSIBILITIES ESSENTIAL:

1. Treat participants, fellow staff, and community members with positive regards

2. Perform professional level work in fiscal, human resources, and administrative activities

3. Process and code invoices from vendor

4. Effectively use technology and software to design and update forms, calendars, and other materials

5. Assist HR Coordinator to carry out routine human resource tasks as assigned

6. Assist with general office requests and training as needed

7. Communicate effectively with staff, community members and parents in both oral and written communication

8. Utilize email effectively and responsibly to communicate events, meetings, and disseminate information

9. Receive office visitors and answer the telephone using knowledge of business telephone procedures and etiquette

10. Perform work requiring knowledge of the program to verify documents for completeness and accuracy

11. Compile data and completes reports in a timely manner

12. Maintain efficient and organized filing systems

13. Participate in an individualized continuing education plan

ADDITIONAL:

• Perform other duties as assigned